PERSONAL ASSISTANT

We’re looking for a dynamic and detail-oriented Personal Assistant for our client

CLOSING DATE: 02ND DECEMBER, 2024

PURPOSE PERSONAL ASSISTANT

We are seeking a dynamic and detail-oriented Personal Assistant who is fluent in French and English and possesses accounting knowledge. The successful candidate will provide high-level administrative support, manage day-to-day activities, and handle tasks related to financial documentation and reporting.

KEY RESPONSIBILITIES

• Act as the primary point of contact between the executive and internal/external stakeholders.
• Manage schedules, appointments, and travel arrangements efficiently.
• Prepare reports, presentations, and correspondence in both French and English.
• Organize and maintain files, records, and documents.
• Handle confidential information with discretion.
• Process invoices, receipts, and payments in compliance with company policies.
• Perform basic bookkeeping and reconcile accounts as needed.
• Collaborate with the accounting team to ensure accurate record-keeping and reporting.
• Translate documents and communications accurately between French and English.
• Act as a liaison with clients, suppliers, and other business partners in both languages.
• Coordinate meetings and ensure proper follow-ups on action points.

REQUIRED SKILLS AND QUALIFICATIONS 

The ideal candidates must have:

• Bachelor’s degree or diploma in Business Administration, or a related field.
• Minimum of 2-3 years of experience as a Personal Assistant, Administrative Assistant, or a similar role.
• Experience in accounting or financial tasks is highly desirable.
• Fluency in French and English (written and spoken).
• An understanding of basic accounting principles, bookkeeping, and financial reporting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple priorities.
• High attention to detail and problem-solving abilities.

Act as the primary point of contact between the executive and internal/external stakeholders.

Manage schedules, appointments, and travel arrangements efficiently.

Prepare reports, presentations, and correspondence in both French and English. PERSONAL ASSISTANT

Organize and maintain files, records, and documents.

Handle confidential information with discretion. PERSONAL ASSISTANT

Process invoices, receipts, and payments in compliance with company policies.

Perform basic bookkeeping and reconcile accounts as needed.

Collaborate with the accounting team to ensure accurate record-keeping and reporting.

Translate documents and communications accurately between French and English.

Act as a liaison with clients, suppliers, and other business partners in both languages.

Coordinate meetings and ensure proper follow-ups on action points.