Executive Assistant

We are seeking a highly experienced, bilingual (English & French) Executive Assistant to provide high-level executive support to the Founder & CEO. The ideal candidate must be technologically savvy, exceptionally organized, and able to manage multiple priorities in a fast-paced, evolving environment. This role requires discretion, proactivity, excellent communication skills, and a deep understanding of executive support dynamics.

CLOSING DATE: 26TH June, 2025

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PKEY RESPONSIBILITIES Executive Assistant

• Manage the CEO’s calendar: scheduling, prioritizing, and confirming meetings across multiple time zones.
• Draft, edit, and prepare professional documents and presentations using Microsoft PowerPoint, Word, and Excel.
• Coordinate and assist with travel arrangements, itineraries, expense reports, and logistics.
• Handle confidential communication and documentation with utmost professionalism and discretion.
• Support the CEO with follow-ups, reminders, and correspondence—email, WhatsApp, Teams, and other platforms.
• Conduct basic online research, assist with business development activities, and liaise with internal/external stakeholders.
• Maintain and update the CEO’s professional social media presence (especially LinkedIn).
• Utilize AI tools and digital productivity platforms to streamline tasks and enhance executive efficiency.
• Assist in preparing for and attending meetings, taking notes, and tracking action points for follow-up.
• Support in document preparation for negotiations, proposals, and partnerships. Executive Assistant
• Act as a gatekeeper and manage access to the CEO to ensure optimal time management.

REQUIRED SKILLS AND QUALIFICATIONS 

The ideal candidates must have:

• Bachelor’s Degree in Business Administration, Communication, Management, or a related field. A Master’s degree is a plus.
• Minimum of 5 years’ experience supporting senior executives or founders in a fast-paced, multicultural environment.
• Excellent command of both English and French (spoken and written).
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with productivity and collaboration tools (e.g., Google Workspace, Zoom, Teams, Slack).
• Demonstrated experience in handling AI tools and digital assistants for productivity.
• Experience in social media handling for executives or brands.
• Strong interpersonal and negotiation skills, with a high level of emotional intelligence.
• Discreet, dependable, and proactive, with a demonstrated ability to handle confidential matters.
• Well-organized, detail-oriented, and able to manage multiple priorities with minimal supervision.